Automated WhatsApp Welcome Messages for Sales Leads

Boost Engagement & Save Hours with Google Sheets + Rapiwa Automation

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Who Should Use This

Perfect for sales teams, digital marketers, support agents, and small business owners who want to automate WhatsApp outreach without the official WhatsApp Business API. Turn new leads into engaged customers instantly—no manual messaging required.

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Why You Need This

Manually sending WhatsApp messages is time-consuming and error-prone. This automation lets you:

• Engage leads immediately after they sign up
• Verify WhatsApp numbers before messaging
• Personalize messages for higher response rates
• Track delivery status directly in Google Sheets

All while running fully automated every 5 minutes.

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Key Features & Benefits

• Automatic Scheduling: Run every 5 minutes (adjustable) for instant follow-up
• Google Sheets Integration: Read, update, and track leads effortlessly
• WhatsApp Number Validation: Avoid sending messages to invalid numbers via Rapiwa
• Personalized Messaging: Greet leads by name to increase engagement
• Batch Processing: Send up to 60 messages per cycle without manual effort
• Safe & Reliable: 5-second delay between messages prevents API issues
• Live Status Updates: Track success or failure directly in your sheet
• Continuous Loop: Automatically picks up new leads as they arrive

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How It Works

1. Fetch Leads from Google Sheets
2. Validate WhatsApp Numbers with Rapiwa API
3. Send Personalized Welcome Messages
4. Update Sheet with Delivery Status
5. Repeat Automatically Every 5 Minutes

Works seamlessly with n8n, Google Sheets, and Rapiwa—no coding required.

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Quick Setup

1. Prepare a Google Sheet with columns: WhatsApp No, name , row_number, status, check, validity
2. Connect your Google Sheet in n8n with OAuth2
3. Create a Rapiwa account and get your Bearer Token
4. Configure HTTP Request nodes in n8n to verify numbers and send messages
5. Start the automation—leads are engaged instantly

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Pro Tips

• Customize messages with additional fields (e.g., product/service)
• Add images or documents for richer communication
• Log failed messages to a separate sheet or notify your team via email
• Use multilingual messages to target global leads

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Requirements

• Google Sheet with correctly formatted columns
• Active Rapiwa subscription (~$5/month)
• n8n instance with Google Sheets & HTTP Request nodes
• WhatsApp number connected to Rapiwa

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Support

• WhatsApp: Chat Now
• Discord: SpaGreen Community
• Facebook Group: SpaGreen Support
• Website & Portfolio: spagreen.net | Codecanyon

Turn every new lead into an engaged customer—automatically and effortlessly.