🛡️ Automated Email URL Security Scanner Workflow

Protect your organization from malicious links with a fully automated n8n workflow that scans incoming email URLs in real-time, analyzes threats, and sends instant alerts—so you can act before damage occurs.

Who It's For

This workflow is perfect for:

• IT security professionals monitoring email threats.
• Email administrators looking for automated protection.
• Organizations that need real-time URL threat detection without manual effort.

If you want to automatically detect and respond to malicious URLs, this workflow has you covered.

Key Features

• Continuous Email Monitoring: Checks Gmail every minute for new emails.
• URL Extraction & Filtering: Extracts all links while ignoring safe Google URLs.
• VirusTotal Scanning: Automatically analyzes URLs using the comprehensive VirusTotal database.
• Threat Categorization: Labels URLs as malicious, suspicious, harmless, undetected, or unsupported.
• Instant Alerts: Sends notifications via WhatsApp (Rapiwa) and Microsoft Teams.
• Historical Tracking: Logs all results to Google Sheets for trend analysis and auditing.
• Batch Processing: Handles multiple URLs efficiently to optimize performance and avoid API limits.

Requirements

To run this workflow, you’ll need:

• Gmail account with OAuth2 credentials
• VirusTotal API key
• Google Sheets API access with OAuth2 credentials
• Rapiwa API credentials for WhatsApp alerts
• Microsoft Teams credentials for team notifications
• A Google Sheet configured for storing scan results

How It Works

1. Workflow continuously monitors Gmail for new emails.
2. Extracts non-Google URLs from email content.
3. Scans each URL using VirusTotal and categorizes the threat.
4. Sends immediate alerts with full security statistics.
5. Logs all results to a Google Sheet for historical analysis.
6. Processes URLs in batches for efficiency and to prevent API limits.

Support & Help

• Chat on WhatsApp
• SpaGreen Discord Community
• SpaGreen Facebook Group
• Official Website
• Developer Portfolio

Keep your inbox secure, respond to threats instantly, and maintain a detailed audit trail—all with zero manual effort.