Automated Stripe Payment Collection & Invoice Distribution System

Who it's for

This n8n workflow is designed for e-commerce store owners, SaaS businesses, and finance teams using Stripe for payment processing. It is ideal for automating post-payment operations, such as sending professional invoices, archiving records, and alerting teams immediately after a successful transaction.

Features

• Triggers automatically on Stripe payment events • Generates and finalizes invoices in Stripe • Creates custom invoice numbers and formats invoice data dynamically • Sends invoice PDFs to customers via Gmail • Notifies admins instantly through WhatsApp (Rapiwa) • Archives invoice PDFs in Google Drive • Logs invoice records to Google Sheets • Handles payment reconciliation and amount discrepancies automatically

Requirements

• n8n Instance: A running instance with access to the Code and HTTP Request nodes.
• Stripe Account: Connected via API credentials (used for Triggers, Customer Lookup, and Invoice Creation).
• Gmail Account: Connected via OAuth2 to send emails to customers.
• Google Drive: Connected via OAuth2 to save the PDF invoices.
• Rapiwa API: Credentials configured to send WhatsApp messages to the administrator.
• Google Sheets: A spreadsheet ready to receive formatted invoice logs (optional, but configured in the workflow).

Important Notes

• Uses Stripe events for payment validation and invoice generation • Update company details in the Format Invoice Data node to match your business • Dynamically fetches purchased items from Stripe sessions • Validates payment amounts before processing invoices • Replace the placeholder WhatsApp number in the Rapiwa node with your admin number

Support & Help

• WhatsApp: Chat on WhatsApp
• Discord: SpaGreen Community
• Facebook Group: SpaGreen Support
• Website: spagreen.net
• Developer Portfolio: Codecanyon SpaGreen